REQUEST FOR QUALIFICATIONS
DATE: August 28, 2016
The “District” or “PPB”
Port of Palm Beach District
Maritime Office Complex
One East 11th Street, Suite 600
Riviera Beach, FL 33404
YOU ARE INVITED TO SUBMIT QUALIFICATIONS ON THE FOLLOWING PROJECT:
“Professional Surveying and Mapping Services”
SECTION 1: PURPOSE
1.1 This Request for Qualifications (RFQ) is issued with Florida Statues 287.055 Consultant’s Competitive Negotiation Act “CCNA”. The purpose of this Request for Qualifications (RFQ) is to solicit proposals to provide professional services to the Port of Palm Beach District for “Professional Surveying and Mapping Services”, on a task/work order basis. This contract acquisition and award will not be based on price. Factors such as qualifications and experience of principals and staff, methodology, management technical support, experience and history of the firm will be considered.
1.2 The Board of Commissioners of the Port of Palm Beach District authorized staff to solicit proposals for qualified firms who have specific experience in providing “Professional Surveying and Mapping Services” within the State of Florida. The Firm should also have experience or a sub-consultant with experience in bathymetric surveys.
QUALIFICATION OF OFFEROR(S) / PROPOSERS
The Offerors/Proposers will be asked to provide sufficient evidence to confirm a satisfactory performance record. Such information may include a statement of resources, the ability to comply with required or proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary organization, experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to receive an award under applicable laws and regulations.
The Offerors/Proposers should submit the following information. Failure of Offerors to provide the required information is considered sufficient cause for rejection.
1.3 STATEMENT OF NEED AND SCOPE OF SERVICES:
The Port of Palm Beach District will request proposals and issue work orders for Professional Surveying and Mapping Services and projects to be completed by Professional Surveyor and Mapper. The projects that may be requested by the Port of Palm Beach include but are not limited to:
- Lease Boundary Surveys
- Legal Descriptions
- As-built Surveys
- Upland Topographic Surveys
- Bathymetric Surveys of Slips, Marginal Wharfs and Lake Worth Harbor/Inlet
SECTION 2: DEFINITIONS
2.1 “Offeror” refers to the Offeror under this Request for Qualifications with which the Port of Palm Beach District may enter into a professional services agreement to perform “Professional Surveying and Mapping Services” and it’s permitted successors and assign.
2.2 “Offeror” refers to those individual, corporation, partnership or agency that responds in writing to this Request for Qualification.
2.3 “District” or “PPB” is the Port of Palm Beach District- a Special Taxing District of the State of Florida, established under Chapter 7081, Law of Florida. The District is responsible for the RFQ. The Executive Director shall address administrative matters regarding services.
2.4 “Contracting Party” refers to the Board of Port Commissioners, Port of Palm Beach District, who will enter into the resulting agreement. The Chairperson of the Board shall represent the Board of Port Commissioners and any directions of the Board must be considered and approved at a regular scheduled meeting of the Board of Port Commissioners.
The following words and expressions used in the negotiated agreement shall be construed as follows, except when it is clear from the context that another meaning is intended:
a) The words “Contract” or “Contract Documents” or “Agreement” to mean collectively these terms and conditions, the Scope of Services and all associated addenda and attachments, the Offeror’s Proposal, Professional Services Agreement and all other attachments hereto and all amendments issued hereto.
b) The words “Contract Date” to mean the date on which the Professional Services Agreement is effective.
c) The words “Days” to mean Calendar Days.
d) The word “directed”, “required”, “permitted”, “ordered”, “designated”, “selected”, “prescribed” or words like import to mean respectively, the direction, requirement, permission, order, designation, selection or prescription of the Project Manager; and similarly the words “approved”, “acceptable”, “satisfactory”, “equal”, “necessary”, or words like import to mean respectively, approved by, or acceptable or satisfactory to, equal or necessary in the opinion of the Project Manager.
e) The words “Charge Order” or “Extra Work” or “Additional Work” resulting in additions or deletions or modifications to the amount, type or value of the Work and Services as required in this Contract, as directed and/or approved by the District.
f) The word “sub-contractor”, “sub-consultant” to mean any person, entity, firm or corporation, other than the employees of the Offeror, who furnishes labor and/or materials, in connection with the Work, whether directly or indirectly, on behalf and/or under the direction of the Offeror and whether or not in privity of Contract with the Offeror.
g) The words “Work”, “Services”, “Program”, or “Project” to mean all matters and things required to be done by the Offeror in accordance with the provisions of this Contract.
2.5 “General Counsel of the District” refers to Gary, Dytrych & Ryan whose address is: 701 U.S. One, North Palm Beach, Florida 33408.
2.6 “District Program Manager” or “District Project Manager” refers to the Port Engineer of the Port of Palm Beach to administer the agreement.
2.7 “Contract Term” refers to the remainder of Fiscal Year 2016 to 2021. The District shall have the right to terminate the contract term at any time with ninety (90) days written notice.
2.8 The “Agreement” will be the document prepared by the District’s Legal Counsel, Gary, Dytrych & Ryan, and entered into by the District and the successful Offeror.
2.9 “Professional Surveying and Mapping Services” refers to the needs set forth in Section 1.3 STATEMENT OF NEED in this Request for Proposals.
2.10 “SBE” or “MWBE” firms pre-qualified with Palm Beach County or the State of Florida in all categories required for the proposed scope of services identified by the Offeror. The District desires qualified consultants to have a minimum of twelve percent (12%) SBE/MWBE participation for professional firms and contracts. Qualified SBE/MWBE firms must be registered with Palm Beach County or the State of Florida as an SBE certified firms. Evidence of certification must be submitted in the submission to qualify for consideration under this provision.